Submission Deadlines and Outcomes
Acceptance and Deployment
General Matters
Submission Deadlines and Outcomes
When is the deadline to submit applications to the Student Volunteer Program?
The deadline for all student volunteer applications is fixed at 24 June 2019, 23:59 UTC/GMT; applicants are responsible for their application status and only completed applications will be considered. Incomplete submissions will not be considered and all submissions must be made online. You are encouraged to submit early to allow time for unforeseen circumstances that may delay your submission, including problems with your internet connection.
How will SIGGRAPH Asia 2019 address network failures?
SIGGRAPH Asia is only responsible for the availability of the submission server. If the Student Volunteer Program Chair is notified of a hardware or service failure in the submission system, they will authorize an appropriate adjustment and inform applicants via the SIGGRAPH Asia 2019 website. All other network failures between an applicant's location and the SIGGRAPH server will not exempt them from deadline-related obligations. Note that the local clock on the submission server determines the final submission deadline time.
When and how will I be notified if I have been accepted?
All applicants who submit a completed application will be notified of their application's status via email by 1 August 2019, 23:59 UTC/GMT. Team leaders will be notified by 8 June 2019, 23:59 UTC/GMT.
In my application, I indicated that I need housing; will accommodation automatically be awarded to me?
No, unfortunately not all applicants who request for housing can be provided with accommodation due to tight capacities. However, the Committee will try to house as many international volunteers as possible.
My email address will be changing soon. How can I notify you of the update?
You can change your contact information using the online system at any time.
I have submitted the online form, but it still allows editing. Am I done?
Yes and you may continue editing it until the submission deadline.
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Acceptance and Deployment
I am a Student Volunteer working 16 hours and I am receiving complimentary hotel accommodation. However, I will arrive Brisbane a day early. Can I get an extra night of accommodation?
No. Decisions on complimentary housing are final and cannot be negotiated.
I have been accepted as a Student Volunteer, but I am no longer able to attend the Conference. Who should I notify?
If you need to decline your position for any reason, please send an email to the Student Volunteer Program Chair as soon as possible so that we can make alternative arrangements.
What should I wear during the conference?
Comfortable clothes and shoes (appropriate t-shirts, polo shirts, shorts, jeans, trousers, and sneakers). Many attendees dress casually during the Conference, and formal business attire is generally not required. Please note that SIGGRAPH Asia is a professional conference and thus, if you are not sure if something is appropriate or not, please ask.
*Additionally, please take note that November in Australia brings mostly hot Spring/Summer days. While it will feel noticeably cooler in the Convention Centre, daytime temperatures in Brisbane average 23°C/73°F and overnight lows of 19°C/66°F. Don't forget your sunglasses and sunscreen, as the weather definitely heats up at this time of year.
What are my working hours like?
Depending on the duties assigned, student volunteers may have shifts that start as early as 8am and end at 7pm; however, there are shifts that do run later. Some student volunteers may have schedules that run as late as 10pm. We will do our best to avoid assigning students back-to-back shifts and spread their duties over the course of the Conference, but we cannot guarantee this.
What is a Student Volunteer expected to do during the Conference?
There are numerous tasks to be done by student volunteers, including checking passes at venue entrances and assisting at registration counters. All these tasks play a very important role towards the success of the Conference.
What is a Team Leader expected to do during the conference?
Team leader's tasks, beyond usual student volunteer tasks, include leading and coordinating student volunteers in their respective areas and coordinating volunteer duties with the SIGGRAPH Asia 2019 Conference Committee members who oversee venues over the course of the Conference. Team leaders also aid in training and supervising student volunteers, as well as assisting the organisers, other committee volunteers and attendees.
Can I bring personal items and bags to the event venue?
Yes. The Student Volunteer Program Office will reserve an area for student volunteers to keep their personal items. However, do note that SIGGRAPH Asia 2019 organisers will not be responsible for any lost or stolen items.
What should I do if I am dismissed early from my shift?
You should inform your team leader and then report to the Student Volunteer Program Office. If you cannot find your team leader, please report directly to the Office.
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General Matters
Are cameras allowed in the conference?
You can take your camera to the receptions, but use of camera is not permitted at certain conference sections unless you have an approved media pass or are part of the organizing committee.
Will I be able to experience some of the exhibits and other conference events?
Yes. As one of the perks of being a Student Volunteer, you will have the equivalent of a Full Conference registration, so you will be able to go almost anywhere in the conference. The exhibition hall and most of the conference will be open to you during your free time.
My question is not in these FAQs. Who should I ask?
Please send an email to the Student Volunteer Program Chair and they will reply to you as soon as possible. Should your question apply to other student volunteers as well, we will post your question, the answer to it, and other additional information on the web site.
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